Advertising Terms & Conditions


 "Publisher" means APL Media Limited details contained below. "Advertiser" means any person firm or company who enters into an agreement with the Publisher.

  1. Payment terms are 50% of the total amount of the contract price, payable 7 days from booking which shall constitute a non-refundable part payment of the contract price and the balance of the contract price shall be payable unless other payment terms are agreed in writing in respect of: a) printed publications 7 days from publication of the advertisement (or first publication in the case of a series booking) or b) digital media 7 days from going live and if the agreement covers both formats on the occurrence of the earliest event.
  1. The specification and distribution details are contained in the Publisher media information specific for the publication or web listing the subject matter of this contract, a copy of which the Advertiser acknowledges receipt.
  1. Invoices are strictly net at the price agreed and exclusive of applicable VAT or other direct sales taxes and payable without deduction unless agency commission is agreed in writing as deductible at a specific rate.
  1. The contract shall deemed to have been made at the offices of the Publisher and is non cancellable.
  1. a) All advertisements/advertorials must comply with applicable laws and UK advertising codes set out by Advertising Standards Authority and are accepted at the Publisher's sole discretion as to suitability.
    b) Where the Advertiser requires the Publisher to create any advertisement /advertorial or other content on its behalf, Advertiser agrees to pay to Publisher a production charge of 25% of the value of the contract price, or a minimum charge of £600. The service provided is outlined in the Publishers Media Pack that is available at:
    c) Publisher reserves the right to make grammatical changes and minor corrections to conform to Publishers house style.
  1. Any unpaid amounts due to Publisher will carry interest at the rate of 2% per month or part thereof, from due date until payment received by Publisher, before as well as after judgment. Publisher invoice for interest charges shall be final and binding upon the Advertiser. Publisher shall also be entitled to charge Advertiser for the reasonable costs and expenses incurred in instructing a debt collection agency or lawyer.
  1. All reasonable efforts will be made by the Publisher to fulfil its obligations, but should the Publisher be prevented or delayed in carrying out any of their obligations by reason of an Act of God, war, lock-out, fire, flood, delays in transit, strikes, riots, postal delay or any other unexpected or exceptional causes or circumstances beyond their control the time for delivery shall be extended until a reasonable time after the event preventing or interfering with the due performance of Publishers obligations has ceased, and in no circumstances is the Publisher to be liable for any consequential loss or damage suffered by the Advertiser as a result thereof.
  1. The terms of the contract as stated in the Publishers official Order constitute the entire contract between the Advertiser and Publisher. Any variations to the contract terms are only valid if signed by a director of the Publisher.
  1. The Advertiser warrants and represents that any materials copy or information supplied by them is not defamatory or illegal or an infringement of the rights of any third party. The Advertiser agrees to indemnify the Publisher, its suppliers and distributors against any loss or damage they may sustain in consequence of breach of the Advertisers warranty and representation as contained herein.
  1. In the event that the Advertiser is in default of its obligations under paragraph 5 (a) (or gives notice that it does not intend to fulfil such obligations prior to the date for submission of advertising copy) the Advertiser agrees to pay the Publisher as liquidated damages the greater of:
    1. 75% of the Publisher's rate card price for the advertisement (or aggregate price in the case of a series of advertisements) prevailing at the date of this contract or
    2. the contract price as agreed between the Publisher and Advertiser in either case credit being given for any payments made by the Advertiser in respect of this order prior to the default or notice.
  1. In the event of any conflict between these standard terms and conditions and the Publishers official order form, the order shall prevail.
  1. Publishers reserves right to vary date of publication or advertising going live on the website by not more than +/-21 days and will notify Advertiser if there is a change to the scheduled date.
  1. Advertiser hereby consents to Publisher processing any personal data supplied by it (which Advertiser warrants to Publish has been obtained in compliance with all applicable regulations) or obtained in the course of fulfilling Publishers contract obligations to Advertiser in accordance with Publishers privacy policy which is available at:
  1. All disputes or complaints must be made in writing as soon as the Advertiser is aware and in any event within 28 days of publication.
  1. This agreement shall be subject to the laws of England and Wales. The Advertiser submits to the non-exclusive jurisdiction of the English Courts.

APL MEDIA LTD | TEL: +44 (0) 207 253 9909

Registered Office: Unit 310, Highgate Studios, 53-79 Highgate Road, London, NW5 1TL, United Kingdom Reg No: 3393234 VAT Number: 701391176


These Exhibition Terms and Conditions and any special conditions or additional conditions agreed by the Organisers (as defined in paragraph 1 below) constitute the entire agreement between the Organisers and the Exhibitor (as defined in paragraph 1 below) to the exclusion of all other terms, conditions and warranties whatsoever and represent the only terms on which the Organisers trade notwithstanding any terms and conditions that may be contained in any order or other form of the Exhibitor. This agreement shall not be varied save by written agreement between the Organisers and the Exhibitor signed by a duly authorised officer of each of the respective parties.

1. In these Terms and Conditions the following expressions have the following meanings:-

  • “Exhibitor” means any person firm or company who has made application for and who has been granted space in the Exhibition.
  • “Exhibition” means the event detailed on the Stand Space Contract.
  • “Organisers” means APL Media Limited (company number 3393234) or its lawful assigns.
  • “Organisers’ Exhibition Information Pack” means the exhibitor manual for the Exhibition and related information documents issued to the
  • the “Relevant Legislation and Regulations” mean all relevant law and regulations for securing the health, safety and welfare of those attending the Exhibition, including without limitation to the foregoing any relevant Act of Parliament, including the Offices, Shops & Railway Premises Act 1963, the Fire Precautions Act 1971, the Health and Safety at Work etc.
  • “Stand Space Contract” means these Terms and Conditions read in conjunction with the application for stand space at the Exhibition overleaf.
  • words importing the singular include the plural and vice versa, words importing a gender include every gender and references to persons include bodies corporate or unincorporated.
  • the headings to the paragraphs are for convenience only and have no legal effect.
  • the expression “group of companies” means in relation to any company that company and any holding company or subsidiary for the time being of such company and any other subsidiary of any such holding company.
  • the expressions “holding company” and “subsidiary” shall have the meanings ascribed thereto by the Companies Act 2006 Part 38.
  1. THESE TERMS AND CONDITIONS shall be governed by and construed in accordance with English law and shall be deemed to include all other terms and conditions or rules and regulations issued from time to time by the Organisers in relation to the Exhibition whether contained in the Organisers’ Exhibition Information Pack sales literature or otherwise.
    Details of Exhibition hours are given in the Organisers’ Exhibition Information Pack. During these times stands must be manned by Exhibitor’s staff.
    Subject to paragraph 17 below and to the following provisions of this paragraph 4, application for space must be made on the Organiser’s official Stand Space Contract and must contain information on exhibits to be displayed. The contract for space shall be deemed to be made when the Stand Space Contract has been received by the Organisers duly completed and signed by the Exhibitor and has thereafter been accepted by the Organisers. The Organisers may at their sole discretion accept applications by purchase order, in writing, by facsimile or accept a deposit payment in lieu of written application and on the understanding that these Terms & Conditions shall apply.
  2.  The person or persons signing the Stand Space Contract on behalf of the Exhibitor shall be deemed to have full authority to do so on behalf of the Exhibitor and the Exhibitor shall have no right to claim as against the Organisers that such person or persons did not have such authority.
  3. Subject to paragraph 9 of these Terms and Conditions the Exhibitor shall be entitled to display only those matters specified on the Stand Space Contract.
  • The Rental shall be paid by the exhibitor as follows and a two stage system applies to your booking: Stage 1: 50% payment of total amount due within 15 days of contract signing.
    Stage 2: 50% payment of total amount due no later than 4 weeks prior to the event.
  • Late Payment Penalties
    In any instance where payment is late for any stage (i.e. 1 or 2), interest will be charged on all overdue months at the rate of 2% per calendar month or part during which the amount is overdue and outstanding (before as well as after judgement).
  • The Organisers reserve the right to require the Exhibitor to remove any exhibit being exhibited at the Exhibition if the Organisers in their absolute discretion consider that the same is libellous or of an obscene nature or may infringe the rights of any third party or which the Organisers consider in their absolute discretion to be undesirable or detrimental to the Exhibition, to other exhibitors or the general commercial interests of the Organisers or any other company from time to time forming part of the same group of companies of which the Organisers form part.
  • By entering into an agreement to attend the Exhibition the Exhibitor warrants to the Organisers that all designs and artwork on or relating to the Exhibitor’s stand and any items displayed on the Exhibitor’s stand shall not infringe any trade marks or copyright or patents or other intellectual property rights of any third party in any way.
  1. For the avoidance of doubt any contract between the Organisers and the Exhibitor for exhibition stand space is only for an amount of such space and allocation of the Exhibitor’s name to any particular part of the Exhibition floor plan or stand number will not constitute any agreement warranty or representation by the Organisers that the Exhibitor is entitled to exhibit at the Exhibition in such particular location and the Organisers reserve the right without being required to give notice to the Exhibitor to alter the layout of the Exhibition floor plan or position of any stand at any time.
    Whilst the Organisers shall act in good faith the name of any Exhibitor which may appear on any floor plan or stand number and any statement made by or on behalf of the Organisers that any exhibitor is booked to attend the Exhibition provisionally or otherwise shall not constitute any warranty representation or undertaking by the Organisers that any such exhibitor shall attend the Exhibition or attend at any particular location.
    The Exhibitor must occupy the space allotted to him by opening time on the first day of the Exhibition.
  1. The Exhibitor acknowledges that the Organisers shall not be held responsible for the failure of all or any other contracted exhibitors to attend the Exhibition or the failure of any number of attendees to attend the Exhibition for any reason beyond the reasonable control of the Organisers.
  1. The Exhibitor shall fully and effectually indemnify the Organisers and keep the Organisers indemnified against all costs claims demands actions proceedings and losses whatsoever made against or incurred by the Organisers as a result of the Exhibitor breaching the terms or being in default of its obligations herein.
  1. In the event of the Exhibitor becoming bankrupt or insolvent or committing any act of bankruptcy or insolvency or going into liquidation or in the event that a Receiver or Administrator or administrative receiver is appointed in respect of any of its assets then the Organisers reserve the right to terminate the contract with the Exhibitor.
  1. The contract to exhibit is personal to the Exhibitor and the Exhibitor shall not be entitled to assign, sublet or grant licences in respect of the whole or any part of the space allocated to him, or assign or otherwise deal with the rights and obligations hereunder nor may any cards advertisements or printed matter of persons who are not bona fide Exhibitors be exhibited or distributed on any stand. This shall not apply to persons firms or companies being subsidiaries agents or principals of the Exhibitor and who are duly listed with the Stand Space Booking Contract at the time of acceptance. The Organisers shall be entitled to assign the benefit (subject to the burden) of the contract for space without notice to or consent from the Exhibitor.
    Upon acceptance of the Stand Space Contract by the Organisers there shall be a contract between the Organisers and the Exhibitor subject to these Terms and Conditions. The Organisers in their discretion may accept the Exhibitor’s application for space orally (including by telephone) by facsimile or by forwarding to the Exhibitor written acceptance (which shall include a copy of the Stand Space Contract signed by or on behalf of the Organisers). As regards any space allotted the relationship of licensor and licensee shall exist between the Organisers and the Exhibitor. In case of non-payment of any sum due from the Exhibitor (whether formally demanded or not) or of any other breach of non-observance by the Exhibitor or any of these Terms and Conditions, the Organisers shall have right to revoke the Exhibitor’s licence and reenter upon the allotted space to remove and exclude the Exhibitor and all persons there from without prejudice to the right to recover all sums payable by the Exhibitor hereunder and without prejudice to any other right or remedy available to the Organisers.
    Whilst the Organisers shall use their reasonable endeavours to organise and promote the Exhibition in such manner as they consider appropriate, the Organisers reserve the right to amend or vary the manner or methods of such organisation and promotion and therefore any statements made by or on behalf of the Organisers as to audience projections or methods or timing of promotion shall constitute only general indications of the Organisers’ promotion and organising strategy and shall not amount to any representation or warranty.
  • Any contract for space shall not be conditional on the presence or location of any other exhibitor at the same or any other exhibition and any reference to such conditionality shall not apply to any contract between the Organisers and the Exhibitor for exhibition stand space.
    The Exhibitor shall not have any claim against the Organisers in respect of any loss or damage whatsoever consequent upon the Exhibition failing (for whatsoever reason) to be held or the Exhibition venue being or becoming wholly or partially unavailable for the holding of the Exhibition for whatsoever reason. If by rearrangement or postponement of the period of the Exhibition or by substitution of an alternative venue for the Exhibition or by means of any other reasonable matter or thing the Exhibition can be held the contracts for space shall be binding upon all parties save that the same shall be deemed to be varied so as to allow for any necessary change in venue, dates or period of the Exhibition, stand size, location or otherwise.
  • The Exhibitor must effect at his own cost full indemnity insurance against public liability and all other usual risks in respect of loss, damage or injury to goods and persons and against theft..
  • Any liability of the Organisers to the Exhibitor in any way arising out of this agreement or by tortious acts:-
  • shall be limited to direct losses or damage only and shall not extend to loss of profit or any indirect or consequential loss or damage howsoever arising; and
  • shall not exceed an amount equal to the total contract price.
  • Nothing herein shall limit the Organisers liability for claims for death or personal injury
    The Health and Safety at Work, etc Act 2015 and all other Relevant Legislation and Regulations (as defined in paragraph 1 above) apply to the Exhibition and the Exhibitor must fulfil its obligations in respect of all such Relevant Legislation and Regulations and ensure that all parties employed or engaged by the Exhibitor also operate within the laid down procedures.
    All stand erection must comply with all Relevant Legislation and Regulations as defined in paragraph 1 above and by entering into an agreement to attend the Exhibition the Exhibitor warrants to the Organisers that the Exhibitor will ensure that the Exhibitor’s stands at all times comply with the Relevant Legislation and Regulations.
    The Organisers reserve the right in their absolute discretion to exclude or remove from the Exhibition any person whose presence (in the opinion of the Organisers) is or is likely to be undesirable and the Organisers may exercise such rights notwithstanding that any person is the employee or agent of the Exhibitor or is otherwise in any way connected or associated with the Exhibitor.